Free Managed Print ROI Calculator
Calculate your current printing costs, identify hidden waste, model a Managed Print Services environment and estimate your potential savings, ROI and payback period.
Designed for businesses, MPS providers, consultants and technology resellers.
Tailor the next step
Free MPS ROI calculator
Enter what you know now, then refine costs and assumptions as better fleet data becomes available.
Measures included capabilities only—not solution quality, financial return, or organizational maturity.
Turn estimates into evidence
An independent print fleet assessment can identify device utilization, hidden operating costs, contract inefficiencies, workflow issues and realistic consolidation opportunities.
Independent expertise
Go beyond the calculator with independent analysis, project preparation and document transformation consulting.
Understand the true cost and utilization of your current printer and MFP fleet before renewing or replacing it.
Identify paper-heavy processes and build a business case and roadmap for document digitization, workflow automation and document management.
Build an objective, measurable and procurement-ready tender for Managed Print Services, document management or digitization projects.
For resellers, dealers and advisors
Turn print data and commercial assumptions into transparent customer-facing ROI analyses. PrintManagementROI is designed for MPS resellers, dealers, print consultants, OEM partners, systems integrators and distributors.
Discover PrintManagementROI ProComing to PrintManagementROI Pro
These capabilities describe product direction and are not available in the free calculator today.
Product direction
No payment processing or subscriptions are enabled in this release.
Free
€0
Available now
Pro
From €19–29 / user / month
Coming soon · indicative
Partner
From €79–149 / month
Coming soon · indicative
White Label
Contact us
Scoped individually
How it works
Capture devices, page volume, color use, click charges, paper, hardware, lease, IT, maintenance and downtime.
Model consolidation, new CPP, pull print, duplex, mono conversion, routing, mobile workflows and remote management.
Calculate annual and cumulative savings, current and optimized TCO, payback, ROI and environmental estimates.
Support budget approvals, MPS projects, fleet renewals, procurement, tenders and investment decisions.
Transparent assumptions. No black-box ROI.
The methodology documents current print cost, optimized MPS cost, volume policies, routing, productivity benefits, annual savings, ROI, payback, environmental estimates and the Solution Coverage Indicator directly from the calculator logic.
View Methodology & AssumptionsBeyond print
Paper handling, manual data entry, document retrieval, approval workflows and physical archives can cost organizations significantly more than printing itself.
Frequently asked questions
Managed Print Services is an ongoing approach to assessing, supplying, supporting and optimizing an organization's printer and MFP fleet, often including monitoring, consumables, service, security and print-management policies.
The calculator compares the modeled annual cost of the current fleet with the optimized annual MPS cost, then relates projected savings to implementation and software investment over the selected contract term. The full formula is documented in the methodology.
Include click charges, paper, leases or hardware depreciation, software, IT administration, maintenance and credible downtime costs. Use only savings assumptions supported by the proposed solution or customer data.
Accuracy depends on the quality of the inputs and assumptions. It is an indicative business-case tool, not a guarantee. A fleet audit and contract review can replace estimates with measured data.
Calculator inputs are processed and stored locally in your browser and are not sent to our servers. Contact or account information is separate and would only be transmitted through a deliberately configured contact or account service.
Yes, it can help structure a transparent baseline and scenario model, but procurement requirements, bidder responses and final commercial evaluation should be validated independently.
Print fleet audit and optimization advisory is offered as a consultation pathway. Scope, data availability, geography and deliverables need to be agreed before an engagement is confirmed.
Tender and RFP advisory can cover discovery, requirements, SLAs, security, pricing schedules, response templates, evaluation criteria, scoring and TCO modeling.
Advisory can help assess paper-heavy processes and prepare a vendor-neutral roadmap or business case for scanning, content services, document management, IDP and workflow automation.
Yes. The free calculator can support transparent customer conversations. Saved assessments, branded reports, team workflows and white labeling are future Pro or Partner directions, not current free features.
Independent project support
Tell us what you are planning. Keep confidential or sensitive commercial data out of this form.